Difference between revisions of "Department of Personnel and Recruitment Standing Orders"


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Below are the standing orders for the Department of Personnel and Recruitment, which are currently composed of separate standing orders for the Department of Personnel Management and the Department for Fleet Recruitment, pending a rewrite to merge the two documents following the merging of the fleet department in a recent restructure.
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==1. Structure==
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#'''Director''' -  the Director is responsible for the overall management of the Department of Personnel & Recruitment. S/He will have the following duties:
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##Serve as a voting member of the Pegasus Fleet Admiralty;
 +
##Facilitating the transfer of a player from one simulation to another;
 +
##Managing the crew of a simulation where the Commanding Officer has resigned;
 +
##Maintaining Pegasus Fleet’s online presence;
 +
##Operating the Fleet’s Community Engagement outlets;
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##Serve as a resource for Commanding Officers in need of help with recruitment/other community related issues;
 +
##Managing the Fleet’s Awards.
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#'''Deputy Director''' - the Deputy Director is a member of the Department of Personnel & Recruitment who is responsible for aiding and assisting the Director with his/her duties. In the event of Director taking a (E)LOA, the Deputy Director can assume all responsibilities of the Director, except for those related to the Pegasus Fleet Admiralty.  
  
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==Department of Personnel Management Standing Orders==
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===Departmental Procedures===
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===DPM Staff===
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#'''Transfer of Players'''
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#Director -  Responsible for the overall management of the department and a member of the Pegasus Fleet Admiralty. The Director will be responsible exclusively for the following duties:
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##Once a request has been made by a player to transfer from one simulation to another, the Director must seek approval from the following parties:
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##Managing CO Applications
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###The Commanding Officer of the departing simulation;
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##Deleting rejected CO Applications
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###The Commanding Officer of the receiving simulation;
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##Transfers between active sims.
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###The Task Force Staff of the departing simulation;
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##Appointing Support Staff
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###The Task Force Staff of the receiving simulation.
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##Dealing with all PFA related Personnel Matters.
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##Move the player’s character on IFS from the departing simulation to the receiving simulation.  
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##Sending in Monthly Reports to the CO’s and Admiralty.
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#'''Simulation Closures'''
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##Maintaining the LOA Log on the Pegasus Fleet Wiki.
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##Upon the resignation of a simulation’s Commanding Officer, the Department Staff will contact the crew of said simulation with a seven day deadline for the following options:
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#Personnel Officer -  assigned specific duties as related to the Personnel Management Department in the following titles:
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###Take command of the simulation, if eligible;
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##Support -  Supports the Director by keeping the DPM website up to date with content related to sims, recent news, and other important information regarding the department.
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###Transfer to another simulation within Pegasus Fleet (Section 2.1);
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##Placement - Supports the Director by assisting with seeking placement for pending applications and transfers.   The Placement Officer will also be responsible for direction of Task Force Liaisons and filling in as necessary.
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###Resignation (Removal of character from the active character’s list on IFS)
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##Awards -  Supports the Director by assisting with the development and management of the awards system.  Also serves as a Liaison with various levels of the fleet as necessary for the approval process.
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##Should a player request option I, the Department Staff shall refer the process to the relevant Task Force Staff.
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##All Personnel Officers must submit a monthly report to the Director.
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##Should a player not respond within the allotted time, the Director shall remove the character from the simulation’s listing on IFS.  
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#Senior Personnel Officer -  Selected from one of the “Personnel Officer” positions the Senior Personnel Officer will serve as the de facto “Deputy Director” in addition to their duties as Personnel Officer:
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###Only the director is allowed to remove a character from the IFS active list in this situation.  
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##The Senior Personnel Officer shall serve as Acting Director of Personnel when the DPM is not available.
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#'''Recruitment Aid'''
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##The person serving in this position may be asked to serve in additional capacities if needed within the Department on a temporary basis.
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##Should the Commanding Officer of a simulation email the Department Staff for assistance recruiting, the Department Staff are responsible for aiding said Commanding Officer at the discretion of the Director.
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##This position as serving as de facto “Deputy Director” will be approved by a vote of the Pegasus Fleet Admiralty (PFA).
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##The Department Staff are able to conduct the following procedures:
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#Task Force Personnel Liaison -  Each task force may be assigned with cooperation of the TFCO a Liaison.
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###Support the Commanding Officer in writing a recruitment advertisement for his/her simulation;
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##As Task Force Liaison they will work with the COs to provide information about priority crew openings, sim information, and etc to assist in quicker placements through DPM.
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###Relay the advertisement to the various recruitment on behalf of the Commanding Officer;
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##Task Force Liaisons will have no other duties besides keeping information regarding their TF simms up to date and will not be involved in the actual transfer or awards process.
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###Provide the Commanding Officer with the resources s/he needs to conduct recruitment efforts independently.  
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#'''Community Relations'''
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##The Department Staff is responsible for representing Pegasus Fleet in the greater community. This representation includes the following aspects:
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###Managing the Fleet’s Social Media (Twitter, Facebook, Google+, etc);
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###Operating the Fleet’s Internet Relay Chatroom (IRC);
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###Posting recruitment advertisements for the Fleet;
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###Attracting new players to the fleet.  
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##The Department is also responsible for managing the Fleet’s internal community by the following:
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###Encouraging participation of Fleet members on social media, IRC, or the forums;
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###Driving activity on social media, IRC, or the forums with fleet members;
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###Hosting events with the fleet’s community to further bond the community together.  
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#'''Leave of Absences'''
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##The Department Staff is responsible for maintaining a list of members of the Fleet (Commanding Officers and up) who are on a Leave of Absence. This list must include the following:
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###The member’s name;
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###The member’s position;
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###The member’s LOA start date;
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###The member’s expected return date;
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###The person to contact in the member’s absence for all official duties.
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#'''Response'''
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##Each member of the Department Staff shall be required to respond to any inquiries within 24 hours of receiving said inquiry, unless on (E)LOA.
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##A response may only be an indication of receiving the inquiry and that the staff are working hard on completing the action.  
  
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===Department Procedures===
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Issued July 10, 2016
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#Player Requested Transfers -  A request made by a character from an active sim to a new sim of their choice.
 
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##Shall be handled by the Director due to the need for coordination for appropriate approvals.
 
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##Shall require the approval of the receiving CO.
 
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##Shall require the approval of the Task Group CO if within the same Task Group.
 
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##Shall require the approval of the receiving Task Group CO and Task Force CO if within the same Task Force.
 
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##Shall require the approval of both Task Force COs involved as well as the receiving Task Group CO.
 
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#Administrative Transfers -  Transfers resulting from closure of a Sim, resignation of a CO, etc.
 
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##The Director will contact all players pending transfer and allow them up to seven (7) days to make contact to the department with the following options:
 
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###Command Application
 
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###Resignation (Deletion of Character)
 
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###Transfer to Sim of Choice
 
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####Requires approval of receiving CO & DPM only.
 
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###Transfer with assistance of DPM placement.
 
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##If DPM placement is requested from the player the Personnel Officer for Placement (Placement Officer) will search for an appropriate position within the Fleet and notify the CO and Player.
 
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###The Director should be made aware of all progress in regards to placements by the Placement Officer to prevent duplicate efforts.
 
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##Should a player not respond within the time allowed they will be deleted with reason of “No Response”.
 
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###Deletion should be done by the Director of Personnel and not by the Placement Officer.
 
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#Awards System
 
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##New Award Ideas - shall be accepted from any member of the Fleet and should be submitted to the Awards Officer & Director.  Award ideas shall follow the following process:
 
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###Investigation -  Check for awards already existing that fit the same purpose, need for award, etc.
 
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###Editing - Clean up the award description and requirements as needed including additions and deletions as necessary.
 
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###PFA Discussion -  Awards submission will be placed before the PFA by the DPM for discussion and eventual vote.
 
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##Awards Submissions - it will be the responsibility of the Awards Officer to investigate all awards submissions as necessary to make sure that the appropriate award is being given, with the proper authority, and meeting all requirements.  Additionally all awards requiring approval by the PFA will be forwarded for discussion/vote.
 
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##Awards Review -  from time to time the DPM may direct the awards officer to assist in reviewing the current award system for the purpose of improvements of the overall system.
 
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===Department Response Goals===
 
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#Director -  The Director of Personnel Management shall strive to at all times respond to all requests made to him/her within a 24 hour time period.
 
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#Senior Personnel Officer/Deputy Director - The Deputy Director shall strive to at all times respond to all requests made to her/him within a 24 hour time period.
 
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#All Personnel Officers and Liaisons should have no more than a 48 hour response time to E-Mail requests.
 
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#All placement requests will be answered as soon as possible and a 72 hour time period will be the goal for all placement requests from the time of acknowledgement.
 
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#Definition of response -  A response does not indicate that they will have completed action on the request a response is that they acknowledge the request and give an appropriate and timely deadline for completing the action.
 
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===Personnel Requirements===
 
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#The Director must be notified of all Leave of Absences for members of the department.
 
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#Personnel should notify the director if at anytime they cannot fulfill the response goals or may have an extended time before response due to other commitments.
 
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#Characters - as listed by position below:
 
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##Director -  as a member of the PFA must hold rank of Commodore or higher and have an Admiralty character.
 
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##Deputy -  shall have the rank of Captain or above and may create a character for that position.
 
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##Additional Personnel -  shall use their most senior character/rank within the fleet.
 
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Last Updated: May 28th 2013
 
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==Department of Fleet Recruitment Standing Orders==
 
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===Section One – Command Personnel===
 
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*Section 1.1 - Duties of The Director
 
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*#Member of the Fleet Admiralty.
 
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*#Responsible for the operations/selection of the Recruitment Department (Technicians, Attaches, Adverts and exchanges).
 
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*#Assignment of Attaches to Task Forces.
 
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*#Overseeing the maintenance of the Recruitment website.
 
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*#Recruitment, training, organisation and administration of the Support Staff of the Department.
 
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*#Sending of Fleet level adverts to the Yahoo Groups at least Twice a Month with a minimum of 100 ads sent a month
 
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*Section 1.2 - Duties of the Deputy Director Of Fleet Recruitment
 
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*#The Deputy Director will assume the full powers, duties and responsibilities for the Director during an (E)LOA and/or AWOL.
 
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*#The Deputy Director must be able and willing to administer/train the Support Staff and be an integral part of the selection process
 
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*#The Deputy Director will be directly responsible for the answering of CO inquiries of a minor nature.
 
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*#Shall investigate all claims of legal violations of a Staff member under their Jurisdiction.
 
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*#In absence of a Task Force Attaché, He/She shall be responsible for maintaining and ensuring the link between TFCO/TGCO and the Department are maintained. In absence of an Attaché He/She shall also send TF level adverts to the Yahoo Groups at least Twice a Month with a minimum of 50 ads sent a month
 
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*Section 1.3 - Duties of the Task Force Attaché
 
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*#Shall be responsible for the guidance of new Commanding Officers to their designated Task Forces, if requested to by either TFCO/TGCO/Academy Commandant or by the Commanding Officer in question
 
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*#He/She shall send TF level adverts to the Yahoo Groups at least Twice a Month with a minimum of 50 ads sent a month
 
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*#Shall have input on Task Force recruitment strategies for their respective assignments.
 
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*#Shall give input on the development and changes to the Recruitment Strategy as a whole.
 
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*#Shall serve on the Recruitment Department Senior Staff, and vote on items as asked by the Director and/or Deputy Director.
 
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**Section 1.3.1 - Removal of a Task Force Attaché
 
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**#Should a Task Force Attaché fail to make regulator reports to His/Her Superior, fail to conduct his duties as required under these polices or fail to respond to an email with in the time frame permitted under the Pegasus Fleet Policy. This officer is subject to removal or demotion in rank. It shall be the duty of the Director of Recruitment only to remove a Task Force Attaché, and is solely responsible for the investigation that leads to this decision.
 
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*Section 1.4 - Recruitment Chain of Command
 
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*#Director Of Fleet Recruitment
 
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*#Deputy Director Of Fleet Recruitment
 
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*#Task Force Attaché
 
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*#Senior Recruitment Technician
 
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*#Recruitment Technician
 
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*Section 1.5 - Recruitment Department Senior Staff
 
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*#In order to further communication between the various Attaches and Technicians and to ensure that items are handled in a timely manner the Director shall form a Senior Staff made of the following personnel:
 
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*##Director Of Fleet Recruitment
 
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*##Deputy Director Of Fleet Recruitment
 
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*##Task Force Attaché
 
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*##Senior Technician (Rank Of Commander)
 
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*#The Staff shall discuss new technicians
 
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*#The Staff shall review new strategies and advert edits and approve them before approval.
 
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*#The Staff shall review all new policies to be adopted and make changes if need be.
 
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===Section Two - Requirements to Apply For Department Position (Excluding Director and Deputy)===
 
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*Section 2.1 - Requirements to become a Task Force Attaché
 
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*#Must have a minimum of 6 (six) months of Pegasus Fleet Experience.
 
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*#Must hold the minimum rank of Lieutenant Commander.
 
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*#Must have been a Commanding Officer
 
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*#Must demonstrate through application desire and ability that conforms with the goals and aspirations of the Pegasus Fleet and the Department of Recruitment.
 
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*Section 2.2 - Requirements to become a Recruitment Technician
 
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*#Must have a minimum of 4 (four) months of Pegasus Fleet Command Experience, and hold an active sim in Pegasus Fleet.
 
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*#Must hold the minimum rank of Lieutenant
 
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*#Must have no current strikes or disciplinary actions issued by the Judge Advocate Generals Office. (This requirement may be waived under the advisement of the Director)
 
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*#Must have no current strikes or disciplinary actions issued by the Judge Advocate Generals Office.
 
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*#Must demonstrate through application desire and ability that conforms with the goals and aspirations of the Pegasus Fleet and the Department of Recruitment.
 
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Issue date unknown
 

Revision as of 19:01, 10 July 2016

1. Structure

  1. Director - the Director is responsible for the overall management of the Department of Personnel & Recruitment. S/He will have the following duties:
    1. Serve as a voting member of the Pegasus Fleet Admiralty;
    2. Facilitating the transfer of a player from one simulation to another;
    3. Managing the crew of a simulation where the Commanding Officer has resigned;
    4. Maintaining Pegasus Fleet’s online presence;
    5. Operating the Fleet’s Community Engagement outlets;
    6. Serve as a resource for Commanding Officers in need of help with recruitment/other community related issues;
    7. Managing the Fleet’s Awards.
  2. Deputy Director - the Deputy Director is a member of the Department of Personnel & Recruitment who is responsible for aiding and assisting the Director with his/her duties. In the event of Director taking a (E)LOA, the Deputy Director can assume all responsibilities of the Director, except for those related to the Pegasus Fleet Admiralty.

Departmental Procedures

  1. Transfer of Players
    1. Once a request has been made by a player to transfer from one simulation to another, the Director must seek approval from the following parties:
      1. The Commanding Officer of the departing simulation;
      2. The Commanding Officer of the receiving simulation;
      3. The Task Force Staff of the departing simulation;
      4. The Task Force Staff of the receiving simulation.
    2. Move the player’s character on IFS from the departing simulation to the receiving simulation.
  2. Simulation Closures
    1. Upon the resignation of a simulation’s Commanding Officer, the Department Staff will contact the crew of said simulation with a seven day deadline for the following options:
      1. Take command of the simulation, if eligible;
      2. Transfer to another simulation within Pegasus Fleet (Section 2.1);
      3. Resignation (Removal of character from the active character’s list on IFS)
    2. Should a player request option I, the Department Staff shall refer the process to the relevant Task Force Staff.
    3. Should a player not respond within the allotted time, the Director shall remove the character from the simulation’s listing on IFS.
      1. Only the director is allowed to remove a character from the IFS active list in this situation.
  3. Recruitment Aid
    1. Should the Commanding Officer of a simulation email the Department Staff for assistance recruiting, the Department Staff are responsible for aiding said Commanding Officer at the discretion of the Director.
    2. The Department Staff are able to conduct the following procedures:
      1. Support the Commanding Officer in writing a recruitment advertisement for his/her simulation;
      2. Relay the advertisement to the various recruitment on behalf of the Commanding Officer;
      3. Provide the Commanding Officer with the resources s/he needs to conduct recruitment efforts independently.
  4. Community Relations
    1. The Department Staff is responsible for representing Pegasus Fleet in the greater community. This representation includes the following aspects:
      1. Managing the Fleet’s Social Media (Twitter, Facebook, Google+, etc);
      2. Operating the Fleet’s Internet Relay Chatroom (IRC);
      3. Posting recruitment advertisements for the Fleet;
      4. Attracting new players to the fleet.
    2. The Department is also responsible for managing the Fleet’s internal community by the following:
      1. Encouraging participation of Fleet members on social media, IRC, or the forums;
      2. Driving activity on social media, IRC, or the forums with fleet members;
      3. Hosting events with the fleet’s community to further bond the community together.
  5. Leave of Absences
    1. The Department Staff is responsible for maintaining a list of members of the Fleet (Commanding Officers and up) who are on a Leave of Absence. This list must include the following:
      1. The member’s name;
      2. The member’s position;
      3. The member’s LOA start date;
      4. The member’s expected return date;
      5. The person to contact in the member’s absence for all official duties.
  6. Response
    1. Each member of the Department Staff shall be required to respond to any inquiries within 24 hours of receiving said inquiry, unless on (E)LOA.
    2. A response may only be an indication of receiving the inquiry and that the staff are working hard on completing the action.

Issued July 10, 2016

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